[board-unyoc] Re: UNYOC 2020

[VBMClibrary]

Good Morning,
I sent an inquiry to Laura, sales manager at the Hotel, and here is the
reply message:

*Thank you for your email. Due to the COVID-19 Pandemic, we are currently
closed until further notice. In case of an emergency, you can leave a
voicemail on the sales line at 845-485-5300 ext 6208. Messages will be
checked on a limited basis. Stay safe and healthy.*


According to the contract, we would not incur a financial penalty for
cancellation until the end of April.  My initial reaction is to wait until
mid-April and try again.  What do you all think?



Regards,
Mary Jo

Mary Jo Russell, MLS, AHIP
Knowledge Resources Library & Archives
Nuvance Health / Vassar Brothers Medical Center
vbmclibrary at gmail.com
Office: 845-437-3121



On Tue, Mar 24, 2020 at 8:16 AM McKinnell, Jennifer <mckinn at mcmaster.ca>
wrote:

> Good morning everyone,
>
>
>
> I just looked at the cancellation policy for our 2020 venue, and, if I
> understand correctly, we are bound by a few conditions:
>
>
>
> If we cancel 180 days or more before the event date, we are on the hook
> for 50% of the estimated cost
>
> If we cancel 179-90 days, we owe 70%
>
> If we cancel 89-30 days, we owe 80%
>
> If we cancel in less than 20 days of the event, we owe 90%.
>
>
>
> So what this means to me is that if we want to cancel and not incur too
> many extra costs, we need to make our decision before the end of April.
> Further complicating the matter is the fact that our borders are now
> closed, AND our countries are taking very different approaches to managing
> the pandemic. I can’t predict the future; however, I am concerned that my
> (and Denise’s) employer, may disallow travel to the US for some time.
>
>
>
> One idea is to ask Mary Jo to connect with the hotel and see what the
> penalties would be if we postpone for a year (what if we cancel 2020 and
> hold the conference in Poughkipsee in 2021)? Could we avoid penalties?
>
>
>
> None of us can predict the future, but I want to be sure we are
> responsible with association funds. I also see some planning taking place
> for September. There are whispers that some of us may be living under
> restrictions for up to six months.
>
>
>
> So I’m wondering, what should we do?
>
>
>
> Jennifer
>
>
>
>
>
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