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<p class="MsoNormal">As much as I hate the thought of not seeing anyone for a year… perhaps the hotel given the circumstances and with a commitment from us for 2021 would be willing to switch dates.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On the vendors side, I don’t believe anyone has paid yet as I most vendors want to pay electronically.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On the plus side, I started working from home yesterday and can access Google Drive, gmail, docs, etc. anytime I want. I’ll go in and take a look within the next few days at the vendors, about 5 have contacted me. As most of you are
doing, we’re reimaging how we deliver our classes and services. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On the negative side, I’m confusing the heck out the cat….<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> board-unyoc-bounces@lists.upstate.edu <board-unyoc-bounces@lists.upstate.edu>
<b>On Behalf Of </b>Amanda Ross-White<br>
<b>Sent:</b> Tuesday, March 24, 2020 9:45 AM<br>
<b>To:</b> Grace Di Virgilio <GDiVirgilio@wnylrc.org>; McKinnell, Jennifer <mckinn@mcmaster.ca>; VBMClibrary <vbmclibrary@gmail.com>; board-unyoc@lists.upstate.edu<br>
<b>Cc:</b> Smith, Denise - FHS <dsmith@mcmaster.ca><br>
<b>Subject:</b> (EXTERNAL) [board-unyoc] RE: UNYOC 2020<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">STOP! THINK! External Email!
</span><span lang="EN-CA"><o:p></o:p></span></p>
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<p class="MsoNormal">I agree that a year long postponement might be reasonable, for both them and us. These are challenging times and its very hard to predict where we’ll be in a couple weeks, let alone another year.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Amanda<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:board-unyoc-bounces@lists.upstate.edu">
board-unyoc-bounces@lists.upstate.edu</a> <<a href="mailto:board-unyoc-bounces@lists.upstate.edu">board-unyoc-bounces@lists.upstate.edu</a>>
<b>On Behalf Of </b>Grace Di Virgilio<br>
<b>Sent:</b> March 24, 2020 8:26 AM<br>
<b>To:</b> McKinnell, Jennifer <<a href="mailto:mckinn@mcmaster.ca">mckinn@mcmaster.ca</a>>; VBMClibrary <<a href="mailto:vbmclibrary@gmail.com">vbmclibrary@gmail.com</a>>;
<a href="mailto:board-unyoc@lists.upstate.edu">board-unyoc@lists.upstate.edu</a><br>
<b>Cc:</b> Smith, Denise - FHS <<a href="mailto:dsmith@mcmaster.ca">dsmith@mcmaster.ca</a>><br>
<b>Subject:</b> (EXTERNAL) [board-unyoc] Re: UNYOC 2020<o:p></o:p></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Dear Jennifer and All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Hello, hope everyone is well and coping okay,<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">I think your idea of postponing for a year is a good one and worth a try considering all of the unknowns.<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Who knows, maybe they would even cancel it without cost if you asked considering the crazy circumstances.<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Take care!<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Grace<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p><span lang="EN-CA" style="font-size:12.0pt;color:black">Grace Di Virgilio, MLS, Co-coordinator & Circuit Librarian<o:p></o:p></span></p>
<p><span lang="EN-CA" style="font-size:12.0pt;color:black">Hospital Library Services Program<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-CA" style="font-size:12.0pt;color:black">WNYLRC, A member of the Empire State Library Network<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-CA" style="font-size:12.0pt;color:black">4950 Genesee Street, Suite 170<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-CA" style="font-size:12.0pt;color:black">Airport Commerce Park East<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-CA" style="font-size:12.0pt;color:black">Buffalo, NY 14225-5528<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-CA" style="font-size:12.0pt;color:black"><a href="https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwnylrc.libguides.com%2Fwnyhlsp&data=02%7C01%7CIrishe%40amc.edu%7Caeeef324d8dd443cb8f808d7cff9b182%7Cc04845f042244637aed29beea8319b5b%7C0%7C0%7C637206543659705678&sdata=SFzt5gVtrVertZpNUpVpPqP98Z%2BPHvUJB%2BTqH3lGhCA%3D&reserved=0">http://wnylrc.libguides.com/wnyhlsp</a><o:p></o:p></span></p>
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<p><span lang="EN-CA" style="font-size:12.0pt;color:black"><a href="mailto:gdivirgilio@wnylrc.org">gdivirgilio@wnylrc.org</a><o:p></o:p></span></p>
<p><span lang="EN-CA" style="font-size:12.0pt;color:black">716.633.0705 ext.120<o:p></o:p></span></p>
<p><span lang="EN-CA" style="font-size:12.0pt;color:black">716.288.9400 fax<o:p></o:p></span></p>
<p><span lang="EN-CA" style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-CA" style="color:black">From:</span></b><span lang="EN-CA" style="color:black">
<a href="mailto:board-unyoc-bounces@lists.upstate.edu">board-unyoc-bounces@lists.upstate.edu</a> <<a href="mailto:board-unyoc-bounces@lists.upstate.edu">board-unyoc-bounces@lists.upstate.edu</a>> on behalf of McKinnell, Jennifer <<a href="mailto:mckinn@mcmaster.ca">mckinn@mcmaster.ca</a>><br>
<b>Sent:</b> Tuesday, March 24, 2020 8:15 AM<br>
<b>To:</b> VBMClibrary <<a href="mailto:vbmclibrary@gmail.com">vbmclibrary@gmail.com</a>>;
<a href="mailto:board-unyoc@lists.upstate.edu">board-unyoc@lists.upstate.edu</a> <<a href="mailto:board-unyoc@lists.upstate.edu">board-unyoc@lists.upstate.edu</a>><br>
<b>Cc:</b> Smith, Denise - FHS <<a href="mailto:dsmith@mcmaster.ca">dsmith@mcmaster.ca</a>><br>
<b>Subject:</b> [board-unyoc] UNYOC 2020</span><span lang="EN-CA"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA"> <o:p></o:p></span></p>
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<p class="xmsonormal">Good morning everyone,<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">I just looked at the cancellation policy for our 2020 venue, and, if I understand correctly, we are bound by a few conditions:<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">If we cancel 180 days or more before the event date, we are on the hook for 50% of the estimated cost<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">If we cancel 179-90 days, we owe 70%<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">If we cancel 89-30 days, we owe 80%<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">If we cancel in less than 20 days of the event, we owe 90%.<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">So what this means to me is that if we want to cancel and not incur too many extra costs, we need to make our decision before the end of April. Further complicating the matter is the fact that our borders are now closed, AND our countries
are taking very different approaches to managing the pandemic. I can’t predict the future; however, I am concerned that my (and Denise’s) employer, may disallow travel to the US for some time.
<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">One idea is to ask Mary Jo to connect with the hotel and see what the penalties would be if we postpone for a year (what if we cancel 2020 and hold the conference in Poughkipsee in 2021)? Could we avoid penalties?<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">None of us can predict the future, but I want to be sure we are responsible with association funds. I also see some planning taking place for September. There are whispers that some of us may be living under restrictions for up to six
months. <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">So I’m wondering, what should we do?<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal">Jennifer<span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
<p class="xmsonormal"> <span lang="EN-CA"><o:p></o:p></span></p>
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