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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">I agree that a year long postponement might be reasonable, for both them and us. These are challenging times and its very hard to predict where we’ll be in a couple weeks, let alone
another year.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Amanda<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> board-unyoc-bounces@lists.upstate.edu <board-unyoc-bounces@lists.upstate.edu>
<b>On Behalf Of </b>Grace Di Virgilio<br>
<b>Sent:</b> March 24, 2020 8:26 AM<br>
<b>To:</b> McKinnell, Jennifer <mckinn@mcmaster.ca>; VBMClibrary <vbmclibrary@gmail.com>; board-unyoc@lists.upstate.edu<br>
<b>Cc:</b> Smith, Denise - FHS <dsmith@mcmaster.ca><br>
<b>Subject:</b> (EXTERNAL) [board-unyoc] Re: UNYOC 2020<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear Jennifer and All,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hello, hope everyone is well and coping okay,<o:p></o:p></p>
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<p class="MsoNormal">I think your idea of postponing for a year is a good one and worth a try considering all of the unknowns.<o:p></o:p></p>
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<p class="MsoNormal">Who knows, maybe they would even cancel it without cost if you asked considering the crazy circumstances.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Take care!<o:p></o:p></p>
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<p class="MsoNormal">Grace<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><span style="font-size:12.0pt;color:black">Grace Di Virgilio, MLS, Co-coordinator & Circuit Librarian<o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:black">Hospital Library Services Program<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">WNYLRC, A member of the Empire State Library Network<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">4950 Genesee Street, Suite 170<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">Airport Commerce Park East<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">Buffalo, NY 14225-5528<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><a href="http://wnylrc.libguides.com/wnyhlsp">http://wnylrc.libguides.com/wnyhlsp</a><o:p></o:p></span></p>
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<p><span style="font-size:12.0pt;color:black"><a href="mailto:gdivirgilio@wnylrc.org">gdivirgilio@wnylrc.org</a><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:black">716.633.0705 ext.120<o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:black">716.288.9400 fax<o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black">
<a href="mailto:board-unyoc-bounces@lists.upstate.edu">board-unyoc-bounces@lists.upstate.edu</a> <<a href="mailto:board-unyoc-bounces@lists.upstate.edu">board-unyoc-bounces@lists.upstate.edu</a>> on behalf of McKinnell, Jennifer <<a href="mailto:mckinn@mcmaster.ca">mckinn@mcmaster.ca</a>><br>
<b>Sent:</b> Tuesday, March 24, 2020 8:15 AM<br>
<b>To:</b> VBMClibrary <<a href="mailto:vbmclibrary@gmail.com">vbmclibrary@gmail.com</a>>;
<a href="mailto:board-unyoc@lists.upstate.edu">board-unyoc@lists.upstate.edu</a> <<a href="mailto:board-unyoc@lists.upstate.edu">board-unyoc@lists.upstate.edu</a>><br>
<b>Cc:</b> Smith, Denise - FHS <<a href="mailto:dsmith@mcmaster.ca">dsmith@mcmaster.ca</a>><br>
<b>Subject:</b> [board-unyoc] UNYOC 2020</span> <o:p></o:p></p>
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<p class="xmsonormal"><span lang="EN-US">Good morning everyone,</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">I just looked at the cancellation policy for our 2020 venue, and, if I understand correctly, we are bound by a few conditions:</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">If we cancel 180 days or more before the event date, we are on the hook for 50% of the estimated cost</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">If we cancel 179-90 days, we owe 70%</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">If we cancel 89-30 days, we owe 80%</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">If we cancel in less than 20 days of the event, we owe 90%.</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">So what this means to me is that if we want to cancel and not incur too many extra costs, we need to make our decision before the end of April. Further complicating the matter is the fact that our borders are now closed,
AND our countries are taking very different approaches to managing the pandemic. I can’t predict the future; however, I am concerned that my (and Denise’s) employer, may disallow travel to the US for some time.
</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">One idea is to ask Mary Jo to connect with the hotel and see what the penalties would be if we postpone for a year (what if we cancel 2020 and hold the conference in Poughkipsee in 2021)? Could we avoid penalties?</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">None of us can predict the future, but I want to be sure we are responsible with association funds. I also see some planning taking place for September. There are whispers that some of us may be living under restrictions
for up to six months. </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">So I’m wondering, what should we do?</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US">Jennifer</span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
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