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<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Before traveling, please review the travel policy, here: <a href="https://www.upstate.edu/travel/policy.php" title="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.upstate.edu%2Ftravel%2Fpolicy.php&data=05%7C02%7CAnnounce%40upstate.edu%7C006221e1a3af4cc8945508ddc3d790a6%7C5cf50a665e2641dd89f883cf73ffee98%7C0%7C0%7C638882052783630009%7CUnknown%7CTW"><span style="color:#467886">https://www.upstate.edu/travel/policy.php</span></a>.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Guidelines for booking lodging that is over the allowed General Services Administration (GSA) per diem rate have been updated and can be found here:
<a href="https://www.upstate.edu/travel/perdiem.php" title="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.upstate.edu%2Ftravel%2Fperdiem.php&data=05%7C02%7CAnnounce%40upstate.edu%7C006221e1a3af4cc8945508ddc3d790a6%7C5cf50a665e2641dd89f883cf73ffee98%7C0%7C0%7C638882052783652692%7CUnknown%7CT">
<span style="color:#467886">https://www.upstate.edu/travel/perdiem.php</span></a>. Pre-approval is needed for lodging over the GSA per diem rate and the Lodging-Over-The-Max form needs to be completed in its entirety.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">New: Due Diligence in Hotel Selection for state and Research Foundation travelers. Travelers must demonstrate cost-conscious decision making by doing
the following: <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo1"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Comparing three similar hotels (amenities, class, proximity)<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo1"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Selecting the most economical total option while factoring in room rate and estimated daily transport costs to and from the
conference venue (use <a href="https://urldefense.com/v3/__https://ride.guru/__;!!GobTDDpD7A!JPQUFblYVvQQodIqGuHo8ZbAcM7Ipl-eM_DOl90TGul3FBk8vZeSOI_7NaFa6F3dLQEiD5k9rmQiREnBm-e3AHCw3fWbYeT8iQ$"><span style="color:#467886">Ride Guru</span></a>)<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo1"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Contact hotel directly to ask if they honor per diem rates (often not listed online)<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo1"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">This new requirement will be included to be uploaded in the Travel Authorization request online for State and in the Infoready
pre-approval for RF<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Choosing a more expensive option without justification (Over The Lodging form) will not be reimbursed.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Exceeding Per Diem Rates—If the GSA per diem rate is not available, all travelers must:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l0 level1 lfo2"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Obtain pre-approval at least four weeks prior to travel.<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l0 level1 lfo2"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Submit a completed Over the Max form, including: Justification/Over the Lodging Form for exceeding the rate (conference hotel
is not valid), quotes from the three compared hotels, and a supervisor's signature on Over the Lodging Form.<o:p></o:p></span></li></ul>
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