[epicancillary] Message: Incomplete Notes (Inpatient) > 6 months will be purged on 11/21/2020

[Epic - All Ancillary Staff]

Greetings,

In an effort to manage a significant number of incomplete or pended notes outstanding in EPIC, the Health Information Management (HIM) department has requested that IMT run a utility to remove incomplete and pended inpatient notes older than 6 months.

The utility will be completed on November 21, 2020.  This message is being sent to make you aware that this utility will be run and provide an opportunity for providers to address their incomplete or pended notes before the utility is completed.

Providers are strongly encouraged to identify, review and address any of their own incomplete or pended notes prior to this date. Any incomplete or pended notes not addressed by individual providers prior to 11/21/2020 will be addressed as part of the utility that is run.  The utility will remove incomplete notes attached to inpatient encounters with discharge dates prior to May 24, 2020.

Please review the Manage Incomplete and Pended Notes Tip Sheet<https://epic.upstate.edu/documents/intra/manage_incomplete_pended_notes_upstate_tip_sheet_rev_09012020.pdf> to assist you in identifying your incomplete or pended notes.  As a reminder incomplete and pended notes must be managed regularly by providers in a timely manner.  Please refer to Policy MSB R-03 Rules and Regulations - Medical Records<https://urldefense.com/v3/__https://upstate.ellucid.com/documents/view/86/active/__;!!GobTDDpD7A!eOkSP_KM0n1pxX6pkXo6MgjccyDEgFsSvJ6-TbIXX5dfqpVG0eGBLIF699QUyRGdcjWbsFE4hDM$ > for standards for note completion.

Thank you for your attention to this matter.

Andrea Bleyle
Director, Health Information Management
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