[unyoc-planning] Meeting Recap of CE decisions

Wed Aug 21 17:17:20 EDT 2024

Sarah, I’m so sorry for your loss.

Michael, it appears that my notes on this point are not clear. (This is why I prefer to have other people take notes. ☹)
What mechanism do we have on the membership page to ensure that people who pay the student fee are actually students?
If there is already a vetting system in place, then you’re correct; we can direct students to become members and then register for the CE for free.

Best,
Lorraine

Lorraine Porcello, MSLIS, MSIM (She/Her/Hers)
Lead Librarian, Health Sciences
Institute for Innovative Education: Miner Libraries
University of Rochester Medical Center
601 Elmwood Avenue
Rochester, NY 14642
585-276-3475
Schedule an appointment with me!<https://minercal.urmc.rochester.edu/appointments/porcello>

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From: Labrecque, Michael <Michael.Labrecque at rochesterregional.org>
Sent: Wednesday, August 21, 2024 3:48 PM
To: Sarah E. Lawler <LawlerSa at upstate.edu>; Porcello, Lorraine <Lorraine_Porcello at URMC.Rochester.edu>; unyoc-planning at lists.upstate.edu
Cc: Merkle, Beth <Elizabeth_Merkle at URMC.Rochester.edu>; Sanger, Stephanie <sangers at mcmaster.ca>
Subject: [EXT] Re: Meeting Recap of CE decisions

Regarding student interest: I had proposed the email monitoring before I remembered that UNYOC has a "student" level membership. I thought we were going to encourage students to join UNYOC and then offer this CE for free at their level of membership?

________________________________
From: unyoc-planning <unyoc-planning-bounces at lists.upstate.edu<mailto:unyoc-planning-bounces at lists.upstate.edu>> on behalf of Sarah E. Lawler <LawlerSa at upstate.edu<mailto:LawlerSa at upstate.edu>>
Sent: Wednesday, August 21, 2024 3:43 PM
To: Porcello, Lorraine <Lorraine_Porcello at URMC.Rochester.edu<mailto:Lorraine_Porcello at URMC.Rochester.edu>>; unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu> <unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu>>
Cc: Merkle, Beth <Elizabeth_Merkle at URMC.Rochester.edu<mailto:Elizabeth_Merkle at URMC.Rochester.edu>>; Sanger, Stephanie <sangers at mcmaster.ca<mailto:sangers at mcmaster.ca>>
Subject: Re: [unyoc-planning] Meeting Recap of CE decisions

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Hi Lorraine,

Unfortunately, I was away to attend a funeral, so it wasn’t restorative, but it was important to be there.

Alex is going to add additional content and make it interactive. If you feel strongly that it will be redundant, I’m open to any other CE suggestions you have.

All of the rest of it sounds good. If you could send me the info to get to the gmail account, that’d be great. I’ll plan to check it daily.

Thanks,
Sarah

From: Porcello, Lorraine <Lorraine_Porcello at URMC.Rochester.edu<mailto:Lorraine_Porcello at URMC.Rochester.edu>>
Date: Wednesday, August 21, 2024 at 11:26 AM
To: Sarah E. Lawler <LawlerSa at upstate.edu<mailto:LawlerSa at upstate.edu>>, unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu> <unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu>>
Cc: Sanger, Stephanie <sangers at mcmaster.ca<mailto:sangers at mcmaster.ca>>, Merkle, Beth <Elizabeth_Merkle at URMC.Rochester.edu<mailto:Elizabeth_Merkle at URMC.Rochester.edu>>
Subject: [EXTERNAL] Meeting Recap of CE decisions

Good morning, Sarah, I hope that you enjoyed your time off. I’m writing follow up with you about the CE discussion we had at the planning meeting last Friday. I shared a concern about the fact that the CE by Katherine and Alex is currently

Good morning, Sarah,

I hope that you enjoyed your time off.  I’m writing follow up with you about the CE discussion we had at the planning meeting last Friday<https://urldefense.com/v3/__https:/docs.google.com/document/d/1jfPXmh_4CEyURwRZuI02FaCauZoX5AsibH8zj03vGMU/edit__;!!GobTDDpD7A!OfZ5sfm8xpxPFHM593tFzxV7KKYc63ga5Ly8Ai7QkwOxtaEPIFMYLXR2BdK2kzRytZ6gAIK5QFVk6L8g4NgwVteFOhYxuYjYRkM2G2c$>.

I shared a concern about the fact that the CE by Katherine and Alex is currently available for free via the MLA website.

There were two counter points for this concern.  First, some people are not MLA members. Second, the UNYOC’24 CE will be slightly longer (2 hours vs 90 minutes), and we assumed that it would have either more or slightly different content.  Can you please confirm with Alex that this is the case?

Regarding the cost of the CE, we agreed that $500 is an appropriate stipend, and well within our budget.

We also discussed the possibility of vendor sponsorship of the CE.  Jessica from Region 7 elected to sponsor one of the breakfast slots at the meeting. Jennifer McKinnell will contact the other vendors to see if anyone might be interested.

Regarding member registration fees, the majority felt that keeping the price point at $25/$55 is appropriate, but we could offer a discount to students ($15).

Michael suggested that we use a coded registration form, so that anyone claiming to be a student must provide verification via the UNYOC Gmail account. We would respond to these verifications with a promo code that they would use to register at the website.

I suggested that you and I would monitor the Gmail account to be sure that we respond to student interest in a timely manner.  Does that sound feasible to you?

For hosting the CE, Sarah Holsted graciously offered us the use of the Zoom account at Southeastern NYLRC.

I think this is everything. Please let me know if you have any questions.

Best,

Lorraine

Lorraine Porcello, MSLIS, MSIM (She/Her/Hers)

Lead Librarian, Health Sciences

Institute for Innovative Education: Miner Libraries

University of Rochester Medical Center

601 Elmwood Avenue

Rochester, NY 14642

585-276-3475

Schedule an appointment with me!<https://urldefense.com/v3/__https:/minercal.urmc.rochester.edu/appointments/porcello__;!!GobTDDpD7A!OfZ5sfm8xpxPFHM593tFzxV7KKYc63ga5Ly8Ai7QkwOxtaEPIFMYLXR2BdK2kzRytZ6gAIK5QFVk6L8g4NgwVteFOhYxuYjY3ARLPSw$>

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