[epicproviders] EPIGRAM - Epic Fall 2025 Upgrade

Thu Oct 16 11:12:22 EDT 2025

Epigram - Table of Contents

  *
Upgrade Notice
  *
Significant Changes
  *
Q&A Sessions
  *
The Medical Informatics Team
  *
Appendix

Upgrade Notice

The Epic Fall 2025 Upgrade will take place on Saturday, October 18th from 03:00 - 06:00.  For details of the usual downtime procedures, please refer to these links:

Laboratory System Downtime Procedures<https://www-upstate-edu.libproxy.upstate.edu/training/intra/epic/documents/laboratory_system_downtime_procedures.pdf >
Downtime Mitigation Tools<https://www-upstate-edu.libproxy.upstate.edu/training/intra/epic/documents/mitigation_tools_for_bca_1.pdf >

 For role-based slides and tip sheets, please see the links in the Appendix.

Significant Changes

There are a handful of changes that will impact your usual workflows.  Fortunately, the majority are more minor changes that provide either some long-desired useful workflow enhancements or greater customizability of your workspace.

FOR INPATIENT PROVIDERS:  The most significant new workflow is a change in default ordering behavior, as displayed below. Note that it is possible to change the view back to the existing order accumulator in the sidebar by following the instructions in the tip sheet.

 [cid:65ad4e56-2ee3-4e4e-a8c3-49f22c92fe16]
Link to Tip Sheet:  Place Orders for Admitted Patients from the Taskbar<https://www.upstate.edu/training/intra/epic/documents/place_orders_for_admitted_patients_from_the_taskbar.pdf >

Q&A Sessions

To assist you and to answer your questions regarding the upgrade, Caitlin Sgarlat Deluca and I are hosting a series of “2025 Fall Epic Upgrade – Q&A Sessions for Practitioners”.  Please click on the appropriate link below to join a specific session.

Thursday, 10/16, 4:00 PM – 6:00 PM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_NTk5MjYyZTQtNWI1Ny00YTE4LTkwZjAtMDU2ODYwMzkyMWU3*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi37r-xrOU$ >
Friday, 10/17, 8:00 AM - 8:45 AM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_ZDQ4MDhhMzQtYmMwYi00NGJlLWJiMDYtODBhM2U4ZmNkNmMw*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3UKFJCSc$ >
Friday, 10/17, 12:00 PM - 1:00 PM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_YmUyNTg2YjMtNjgyOS00NGU5LTk0OWUtNzE2YWMxZGNmYjVh*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3-3e4J4E$ >
Friday, 10/17, 3:00 PM - 5:00 PM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_MTkwMDc4YjQtMmZhZS00YjEyLWI2ODMtMDgxZDEwZjhmNDFl*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3lSWvJ04$ >
Saturday, 10/18, 12:00 PM - 1:00 PM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_NTM5NmFlZmUtY2YyYy00YzFhLWI1MDQtMWY5ZWY3ZmMwMTdj*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3u53k4dg$ >
Sunday, 10/19, 12:00 PM – 1:00 PM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_OTlhYzIyY2ItYWQ3My00MTEwLWI1MDMtMmQwYzliMjJmYzRj*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3rQ6sonE$ >
Monday, 10/20, 7:00 AM – 8:30 AM<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_MjYzMGU2MGYtZWQ5ZS00NzQ3LThiZDAtNzQ4NWE2NjZmM2Vl*40thread.v2/0?context=*7b*22Tid*22*3a*225cf50a66-5e26-41dd-89f8-83cf73ffee98*22*2c*22Oid*22*3a*22f9f36f72-1413-49cf-ad5a-92721353e09a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!GobTDDpD7A!MWzkZQvydn4pBWomlyWYXW18qESghn7-q6ghRlLKNpFQmME_7mxsg-PtrlxE0KQ6kFYv71lOUk0hcemQRkhcTvi3xww3JvQ$ >

The Medical Informatics Team

John C. Kairys, MD FACS, Chief Medical Information Officer – 215-880-3908 (cell)
Caitlin Sgarlat Deluca, MD, Associate Director of Medical Informatics

Appendix

The Epic Fall 2025 Upgrade is scheduled for Saturday October 18th, 2025.  To get an understanding of all the new enhancements, we've compiled a list of links that provide detailed insights into these changes. Please take a moment to explore these resources so you'll be well-prepared to take full advantage of everything the upgrade has to offer.

To review the comprehensive list of enhancements, click on the links below:

Anesthesia

  *   Anesthesia Fall 2025 Epic Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/anesthesia_upgrade_training_slides_february_2025_final.pdf >

Ambulatory

  *   EpicCare Ambulatory Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/epiccare_ambulatory_upgrade_training_slides_fall_25_kj.pdf >
  *   Results Follow-Up Encounter Tip Sheet<https://www.upstate.edu/training/intra/epic/documents/results_follow_up_encounter_tip_sheet_kj_.pdf >
  *   Call Intake Activity Name Changed System Update Bulletin<https://www.upstate.edu/training/intra/epic/documents/10_2025_upgrade_telephone_encounter_name_change_sub.pdf >
  *   Create Speed Buttons from the Notes Activity Tip Sheet<https://www.upstate.edu/training/intra/epic/documents/create_speed_buttons_from_the_notes_activity_tip_sheet_kj_final.pdf >
  *   Add Macros to Notes Speed Buttons Tip Sheet<https://www.upstate.edu/training/intra/epic/documents/add_macros_to_notes_speed_buttons_tip_sheet_kj_final.pdf >
  *   Ambulatory OB/GYN Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/kiersten_updated_ob_gyn_upgrade_training_slides_fall_upgrade_2025.pdf >
  *   Haiku Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/haiku_upgrade_training_slides_fall_2025_kj.pdf >
  *   MyChart Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/mychart_upgrade_training_slides_fall_2025.pdf >

Emergency Department

  *   ASAP Fall 2025 Epic Upgrade Training Slides<https://www.upstate.edu/training/intra/epic/documents/asap_fall_2025_upgrade_training_slides.pdf >

Infection Control

  *   Easily Add Isolation from Storyboard System Update Bulletin<https://www.upstate.edu/training/intra/epic/documents/bugsy_easily_add_isolation_from_storyboard_system_update_bulletin.pdf >
  *   Bugsy: Find Patient Details in More Activities<https://www.upstate.edu/training/intra/epic/documents/bugsy_find_patient_details_in_more_activities.pdf >
  *   Using coding Details for SSI Surveillance System Update Bulletin<https://www.upstate.edu/training/intra/epic/documents/bugsy_use_coding_details_for_ssi_surveillance_system_update_bulleting.pdf >

Inpatient

  *   EPIC IP Orders Fall 2025 Upgrade<https://www.upstate.edu/training/intra/epic/documents/inpatient_orders_upgrade_fall_2025.pdf >

Oncology

  *   Fall 2025 Beacon Upgrade Slides<https://www.upstate.edu/training/intra/epic/documents/fall_2025_beacon_upgrade_training_slides.pdf >
  *   Beacon SUB: Share Treatment Plans and Therapy Plans in Secure Chat<https://www.upstate.edu/training/intra/epic/documents/beacon_sub_share_treatment_plans_and_therapy_plans_in_secure_chat.pdf >
  *   Beacon SUB: Add American Cancer Society Education to the AVS<https://www.upstate.edu/training/intra/epic/documents/beacon_sub_add_american_cancer_society_education_to_the_avs.pdf >
  *   Beacon SUB: Find Patient Data with Oncology Spotlight Cards<https://www.upstate.edu/training/intra/epic/documents/beacon_sub_find_patient_data_with_oncology_spotlight_cards.pdf >
  *   Beacon SUB: Reactivate Discontinued Treatment and Therapy Plans<https://www.upstate.edu/training/intra/epic/documents/beacon_sub_reactivate_discontinued_treatment_and_therapy_plans.pdf >
  *   Beacon SUB: See all Therapy Plans for a Patient in a Collapsed List<https://www.upstate.edu/training/intra/epic/documents/beacon_sub_see_all_therapy_plans_for_a_patient_in_a_collapsed_list.pdf >
  *   Beacon: Copy Synoptic Pathology Results Directly to Cancer Staging<https://www.upstate.edu/training/intra/epic/documents/beacon_copy_synoptic_results_directly_to_cancer_staging.pdf >
  *   Beacon: Repeat Cycles to Save Clicks When You Extend a Plan<https://www.upstate.edu/training/intra/epic/documents/beacon_repeat_cycles_to_save_clicks_when_you_extend_a_plan.pdf >

Radiology

  *
Radiant Upgrade Slides<https://www.upstate.edu/training/intra/epic/documents/upstate_radiant_upgrade_training_slides_fall_2025.pdf >

Epic Fall 2025 Upgrade Playground (PLY) - Try it out!

  *
Epic Playground Training Reference<https://www.upstate.edu/training/intra/epic/documents/epic_playground_training_logins_for_end_users_all_apps_dec_2019.pdf >

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