[epicproviders] Epigram: Beaker Lab Implementation

[Epic - All Provider Staff]

Subject: Epigram – Beaker Lab Implementation
To all ​Epic users:
There is an important upgrade to the Epic lab system scheduled for Saturday, June 21st.
Please review the following links for complete details:
Announcement:  provider_beaker_implementation_sub.pdf<https://www.upstate.edu/training/intra/epic/documents/provider_beaker_implementation_sub.pdf >
Tip Sheet #1:  ip_add_edit_preference_list_orders.pdf<https://www.upstate.edu/training/intra/epic/documents/ip_add_edit_preference_list_orders.pdf >
Tip Sheet #2:  provider_edit_my_preference_list.pdf<https://www.upstate.edu/training/intra/epic/documents/provider_edit_my_preference_list.pdf >
Key things to know:
What:  Upstate is implementing the Epic ‘Beaker’ lab system.
Why: This change eliminates several back-end interfaced systems and replaces them with a single, fully integrated Epic lab solution to improve patient safety and efficiency.
When:  Electronic lab and blood ordering will be unavailable on Saturday, June 21st at 12AM.  While Epic itself will be available, all orders for labs and blood must be placed on paper following normal downtime procedures.  Electronic lab ordering is expected to become available at about 4AM and blood ordering expected to become available at about 6AM.
Who:  All Upstate Epic users
How:  There are virtually no changes to the orders you will use, but some questions within each order will change, particularly the ‘Specimen Type’ and the ‘Specimen Source’.  In most instances, the Epic team has been able to default to the appropriate new selections.  You may find that a small number of items selected from your preference list generate a ‘required information’ Hard Stop.  If this is a frequent order, you may want to consider saving it to your preference list with your preferred choices.
To update your preference list entries, please see the Tip Sheet links above.
Informatics Tip:
To place an order and update your preference list at the same time:
[cid:77eace42-0233-4b79-89e0-d4cb69a986e7]
[cid:894f8a94-e482-49cd-bed3-426ec9545f32]
Your order has been placed correctly, and your Preference List entry has been updated.  You will not reencounter the same error for this order.

The Clinical Informatics Team:


John C. Kairys, MD FACS

Neal Seidberg, MD

Caitlin Sgartlat Deluca, MD

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