[unyoc-planning] Conference planning - updates?

[Irish, Elizabeth]

Howdy all,
I support postponing the Early Bird Registration as late as we can.   From an institutional standpoint, the registration form came out too late to make the deadline, but we completed it as early birds anyway.  The “postmarked by” date concept.  Hopefully, they will be arriving soon.

Enid and I will send out the vendor surveys later today.  I mentioned this to Beth, but next year I think the vendor registration form should be linked somehow to the payment if possible.  Some send it in, some don’t, and by the time the conference happens it’s a whole new set of players anyway.  The Fall is a wonderful time to take up drinking��

Lorraine… while I have you, can Larraine from RUP send their vendor box to you?  She’ll be at a conference in California and won’t be able to ship it during the anticipated shipping period��  Since you’re relatively close to the conference I was thinking it might be safer than shipping here in case something comes up.

Thanks!

Liz

From: unyoc-planning-bounces at lists.upstate.edu <unyoc-planning-bounces at lists.upstate.edu> On Behalf Of Porcello, Lorraine
Sent: Wednesday, September 25, 2019 11:59 AM
To: 'Mamo, Elizabeth' <Elizabeth.Mamo at rochesterregional.org>; VBMClibrary <vbmclibrary at gmail.com>; unyoc-planning at lists.upstate.edu
Subject: RE: [unyoc-planning] Conference planning - updates?

STOP! THINK! External Email!
Hi Folks,

I am responsible, along with Halyna and Julia, for the Program planning.

I can tell you that no acceptances have gone out yet, although they were supposed to on Friday.  I apologize for the delay and our team will continue to work at it.
Is it possible to postpone the Early Bird Registration deadline to October 4th?

Best,
Lorraine

From: unyoc-planning-bounces at lists.upstate.edu<mailto:unyoc-planning-bounces at lists.upstate.edu> [mailto:unyoc-planning-bounces at lists.upstate.edu] On Behalf Of Mamo, Elizabeth
Sent: Wednesday, September 25, 2019 11:54 AM
To: VBMClibrary; unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu>
Subject: RE: [unyoc-planning] Conference planning - updates?

Mary Jo,  a few of us are finding that it might be helpful if we knew who was responsible for what in conference planning.  I am sure we have that somewhere in an old mail.  Jen or Denise can you send something out?

Beth

From: unyoc-planning-bounces at lists.upstate.edu<mailto:unyoc-planning-bounces at lists.upstate.edu> <unyoc-planning-bounces at lists.upstate.edu<mailto:unyoc-planning-bounces at lists.upstate.edu>> On Behalf Of VBMClibrary
Sent: Wednesday, September 25, 2019 10:19 AM
To: unyoc-planning at lists.upstate.edu<mailto:unyoc-planning at lists.upstate.edu>
Subject: [unyoc-planning] Conference planning - updates?

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Hi All,
I'm receiving questions about the conference and so I'm reaching out to this group to see where we are in terms of the following:
1. Program planning - member presentations, lightning talks, posters - have those who submitted proposals been contacted as to the acceptance of their presentations?
2. Vendor confirmations - Liz and Enid recently sent out a very thorough email of information they need so they can confirm with the vendor reps for the exhibits.
3. Our keynote speaker will be coming in for a three-night stay - 2 paid for by UNYOC and 1 paid for by her library.  Jennifer will be sending Rebecca a hotel confirmation for her stay.
4. Our invited speaker for the afternoon timeslot has several needs of which I will follow-up with him on and get back to you all with the details.  Stephan's presentation will be very interactive.  He will be arriving Wednesday evening and joining us for the day on Thursday, but has to leave right after his presentation.
5. I will be preparing/printing certificates to pass out at the banquet on Thursday.  Are there any other responsibilities I need to be aware of as Chair?

Do we need a conference call to make sure we're on track?

Regards,
Mary Jo

Mary Jo Russell, MLS, AHIP
Knowledge Resources Library & Archives
Nuvance Health / Vassar Brothers Medical Center
vbmclibrary at gmail.com<mailto:vbmclibrary at gmail.com>
Office: 845-437-3121


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